Office space optimisation: How to increase efficiency

05 September, 2023

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Are you looking for ways to boost productivity and efficiency in your workplace? 

The answer may lie in office space planning and optimisation. Designing an office that promotes productivity and inspires your team can significantly impact their performance and well-being. 

This blog post will explore the key elements for best office designs and optimisation and provide practical tips to transform your workspace into a productivity powerhouse according to Australian standards office space.

The Science of Productivity-Boosting Office Spaces

It's no secret that our environment profoundly impacts our mood, focus, and overall productivity. According to Australian standards office space, a well-designed office can catalyse enhanced performance, creativity, and collaboration. Numerous studies have shown that office design affects employees both psychologically and physiologically.

One study by the University of Exeter found that employees working in offices with natural elements, such as plants and natural lighting, reported a 15% increase in productivity compared to those working in traditional office settings. 

You can foster a more productive and engaged workforce by creating an environment that supports their physical and mental well-being.

Key Elements of Office Space Optimisation

a) Ergonomic Considerations

One of the essential elements of office space planning and optimisation is ergonomic design. Investing in ergonomic furniture and equipment can significantly improve employee comfort and productivity. Adjustable desks allow individuals to switch between sitting and standing positions, reducing the negative effects of prolonged sitting. Supportive chairs with proper lumbar support help maintain a healthy posture, preventing back pain and discomfort. Adequate lighting also minimises eye strain and glare.

b) Collaborative Spaces

Collaboration is key to driving innovation and creativity in the workplace. Australian standards office space suggests creating dedicated areas for teamwork and brainstorming, you can encourage collaboration among your employees. Incorporate comfortable seating, whiteboards, and technology such as interactive displays or video conferencing equipment to facilitate effective collaboration and idea generation.

c) Quiet Zones

While collaboration is essential, providing designated quiet areas for employees to focus and concentrate is equally important. Noise distractions can hinder productivity and make it challenging to perform complex tasks. Integrating soundproofing materials, acoustic panels, and privacy solutions such as phone booths or enclosed workspaces can create an environment conducive to deep work and concentration.

d) Utilising Natural Elements

Bringing nature indoors has a remarkable impact on employee well-being and productivity. Natural light has been proven to improve mood and regulate circadian rhythms, leading to better sleep quality and increased alertness during the day. Large windows, skylights, or light wells are incorporated to maximise natural light exposure. Indoor plants and greenery add visual appeal, improve air quality, and reduce stress levels.

Innovative Office Design Trends

a) Agile Workspaces

In today's dynamic work environment, flexibility is key. Agile workspaces offer adaptable layouts that can be easily reconfigured to accommodate changing needs. You can create a versatile office that can quickly be modified to support different work styles and activities using modular furniture, movable walls, and multipurpose areas. This flexibility promotes collaboration, creativity, and productivity.

b) Biophilic Design

Biophilic design is a growing trend focusing on integrating nature-inspired elements into office spaces. Incorporate natural materials like wood or stone, introduce living walls or vertical gardens, and create indoor green spaces to bring the benefits of nature into the workplace. Biophilic design has been shown to reduce stress, improve cognitive function, and enhance overall well-being.

c) Technology Integration

The use of advanced technology is transforming modern office design. Smart systems, virtual collaboration tools, and Internet of Things (IoT) devices enable seamless communication and enhance productivity. Integrating technology into office spaces allows efficient workflows, remote collaboration, and streamlined operations. Consider implementing smart lighting, automated climate control, and virtual meeting solutions to create a tech-savvy and future-proof workplace.

Transforming Your Office Space: Practical Tips and Strategies

a) Conducting a Workspace Audit

Start by assessing your current office layout and identifying areas that need improvement. Australian Standards office space recommends looking for bottlenecks, inefficient space planning, or areas lacking functionality. Evaluate traffic flow, accessibility, and the overall feel of the different regions. This audit will help you prioritise changes and focus on the most critical aspects of your office design.

b) Engaging Employees in the Process

Employee engagement is also important when redesigning your office space. Involve your team in decision-making for the best office designs and gather their input. Conduct surveys or hold brainstorming sessions to understand their needs, preferences, and pain points. When companies involve employees, they empower them and increase their sense of ownership and satisfaction with the outcome.

c) Budget-Friendly Solutions

Office space planning doesn't always require a massive budget. There are cost-effective alternatives to expensive renovations that can still significantly impact. Consider simple changes like rearranging furniture to create more open and collaborative areas. Use dividers or movable screens to create flexible workspaces. Additionally, decluttering and organising your office can instantly make it more spacious and inviting.

Case Studies: Success Stories of Office Space Transformation

Let's take a look at a couple of companies that successfully revamped their office spaces and experienced significant benefits:

  1. AZN Bank: ANZ implemented a unique approach to activity-based working (ABW) called the "Playbox" project at its Melbourne headquarters. By designing 14 different workspaces based on the 14 different ways ANZ employees worked, the company was able to boost revenue by almost $50 million. Unlike traditional ABW, where people move to different environments, Playbox changed the environment. This innovative approach significantly improved decision-making speed, reducing it from four days to four hours. 
  2. Company ABC: Sevil Peach and Veldhoen + Company undertook a redesign of Microsoft NL, the Amsterdam office of Microsoft, in 2008 to embrace activity-based working (ABW). The goal was to encourage social interaction, collaboration and showcase the flexibility of the company's software. The first floor was transformed into a communal workspace, teamwork benches, individual workspaces, meeting rooms, auditoriums, and various amenities such as a coffee shop, dining areas, lounges, and sleep pods. The office's other floors featured a combination of open and enclosed spaces. The shift to ABW resulted in a 25% increase in productivity and a 30% reduction in real estate costs for Microsoft NL. This success highlights the positive impact of ABW in creating a flexible and efficient work environment.


Creating an efficient and inspiring office space is essential for maximising your team's productivity and well-being. Australian standards office space suggests understanding the science behind productivity-boosting office spaces and implementing key elements of office space optimisation to create a healthy environment for your employees.

Remember to prioritise ergonomic considerations, incorporate collaborative spaces and quiet zones, utilise natural elements, and stay updated on innovative office design trends. You can transform your office space into one of the best office designs without breaking the bank by conducting a workspace audit, engaging employees, and exploring budget-friendly solutions.

So, take action today and get the best office designs for a more productive and prosperous future! Your team will thank you, and your business will reap the rewards of an efficient and inspiring work environment.